Senior Staff Accountant

The Senior Staff Accountant supports the accounting team by properly administrating CATF’s accounting procedures and policies. The ideal candidate must have the initiative to move tasks forward independently, keep track of external or self-imposed deadlines, clearly communicate the needs of assignments to others, circle back with reminders, and engage in closed-loop communications when a task is completed.

Accounts Payable (AP) Management

• Invoice entry and payment allocation: Input approved invoices into the Sage platform, ensuring accurate allocation of payments to the appropriate funding source and program.
• Collaboration with budget managers and finance staff: Work closely with internal teams to ensure proper coding for accounts payable entries.
• AP aging reports: Prepare a weekly AP aging report to track outstanding invoices and ensure payments are entered in appropriate system (CashPro, Bill.com, other online platform).
• Bank reconciliation: Process and enter payments into accounting software during weekly bank reconciliations.
• Contract summary data: Maintain accuracy of contract summary spreadsheets by tracking total payments year-to-date for each active contract.
• Maintain company credit: Maintain a large volume of credit card expenses, reconcile monthly, and ensure accuracy of expenses.

Vendor Management

• Vendor onboarding and maintenance: Create new vendors in Sage as needed, ensuring accuracy and maintaining existing vendor data.
• ACH/Wire information management: Oversee vendor ACH/Wire details, verifying banking information through phone contact.
• Amazon account management: Administer and approve employee Amazon orders through CATF’s account.

Month-End Close Process

• Journal entries and reconciliation: Assist in month-end closing by preparing journal entries and reconciling financial statements, including schedules for prepaid expenses, fixed assets, security deposits, and depreciation.

Year-End Close and Audit Support

• 1099 review and finalization: Assist with year-end close by reviewing and finalizing 1099 vendor lists and payments in Sage.
• Audit support: Assist the Director of Accounts with year-end audit activities and supporting schedules.

General Accounting Support

• General email management: Manage the general accounting email, handle vendor onboarding, and route invoices to the correct approver. Also, address any accounting-related inquiries.
• Employee offboarding: Assist with accounting tasks related to employee terminations.
• Ad-hoc accounting tasks: Provide general assistance with various accounting tasks as needed.

Skills/Qualifications:

• 4 or more years of related accounting experience
• Bachelor’s degree in accounting or related topics preferred
• Sage experience preferred
• Knowledge of general accounting principles, practices, and procedures
• Able to maintain consultant relations for contracts/invoicing
• Excellent organizational skills, including time management, attention to detail and ability to meet deadlines consistently
• Able to maintain confidentiality
• Skill in performing detailed numerical computations
• Experience with preparing detailed reports on a timely basis
• Requires proficiency in using Office 365/Microsoft suite of applications, Outlook, Word, Excel, PowerPoint, Teams, and online document sharing and calendaring
• Excellent communication skills
• Ability to stay focused and communicative in a remote environment
• Must be a reliable team player who produces accurate and complete work
• Nonprofit experience preferred

Compensation and Location: